Privacy policy

This policy applies to the Centre d’expertise en production ovine du Québec (CEPOQ)
Last update: 2023-09-12
Your privacy is of the utmost importance to CEPOQ, which is responsible for this site.
This privacy policy describes:
  • How your personal information is collected and processed. Personal information includes any information that may identify you. These include your first and last name, e-mail address, telephone number, postal address and sometimes your age, location or IP address;
  • What are your rights regarding this information?
  • Who is responsible for processing the personal information collected and processed ;
  • To whom this information is sent ;
  • The site’s policy on cookies.

1.COLLECTION OF PERSONAL INFORMATION

We collect and use many types of information about you, including :

 

  • Name
  • First name
  • E-mail address
  • Telephone/fax number
  • Postal address
  • Date of birth
  • Company
  • Profession
The personal information we collect is gathered through the collection methods described below, in the “Forms and Collection Methods” and following sections.
2. FORMS AND COLLECTION METHODS
Your personal information is collected through the following methods:
  • Registration form on the website
  • Opinion poll
  • Program application form
  • Manually (by phone or e-mail)
We use the information collected for the following purposes:
  • Invoicing and/or order tracking
  • Information and/or promotional offers (e.g. newsletters)
  • Statistics
  • Contact form
3. INTERACTIVITY
Your personal information is also collected through the interactivity that may be established between you and our Web site. This information is collected by the following means:
  • Correspondence
  • Information for promotional offers
We use the information collected for the following purposes:
  • Statistics
  • Contact
  • Website management
4. LOG FILES AND COOKIES
We collect certain information through log files and cookies. These files enable us to process traffic statistics and information, facilitate navigation and improve our service for your convenience.
a) Description of cookies used by the site
This mainly concerns the following information:
  • IP address
  • Operating system
  • Visited pages and queries
  • Time and day of connection
The use of such files enables us to achieve the following objectives:
  • Improved service and personalized welcome
  • Creating customized profiles
  • Statistical studies
  • Security checks on our website
b) Opposition to the use of cookies by the site
You can prevent these cookies from being saved by configuring your browser.
If you decide to deactivate cookies, you will then be able to continue browsing the site. However, any malfunction of the site caused by this manipulation cannot be considered to be our fault.
5. SHARING OF PERSONAL INFORMATION
We will not sell or otherwise market any personal information collected.
If you do not wish your personal information to be shared with third parties, you may object at the time of collection or at any time thereafter, as mentioned in the “Right of objection and withdrawal” section.
6. RETENTION OF PERSONAL INFORMATION
Unless otherwise permitted or required by applicable law or regulation, we will retain your information only as long as necessary for the purposes for which it was collected, including any legal, accounting or reporting requirements, and subject to any additional agreements you have made with us. In certain circumstances, we may anonymize your information so that it can no longer be associated with you or your company. We reserve the right to use this anonymous, de-identified data for any legitimate business purpose without further notice or consent from you.
7. HOSTING OF PERSONAL INFORMATION
  • Our site is hosted by : AWS
If you have any concerns about privacy at AWS or would like to contact one of their data processors, please contact them at the following address:
Amazone Web Services, Inc., 410 Terry Avenue North, Seattle, WA 98109-5210, ATTS: AWS Legal
  • We use Mailchimp to send our newsletters.
8. PERSON RESPONSIBLE FOR PROCESSING PERSONAL INFORMATION
a) The person responsible for processing personal information
The person responsible for processing personal information is: Karine Majeau. She can be contacted as follows:
The person responsible for processing personal information is responsible for determining the purposes and means of processing personal information.
b) Obligations of the person responsible for processing personal information
The person responsible for processing personal information undertakes to protect the personal information collected, not to pass it on to third parties without your knowledge, and to respect the purposes for which the information was collected.
In addition, the person responsible for processing personal information undertakes to notify you in the event of rectification or deletion of personal information, unless this would entail disproportionate formalities, costs or steps for CEPOQ.
In the event that the integrity, confidentiality or security of your personal information is compromised, the data controller undertakes to inform you by any means necessary.
9. RIGHT OF OBJECTION AND WITHDRAWAL
You have the right to object to the processing of your personal information by the site (“right to object”). You also have the right to request that your personal information no longer appear, for example, on a mailing list (“opt-out”).
In order to object to the processing of your personal information or request the withdrawal of your personal information, you must follow the following procedure:
  • The user must make a request to limit the processing of his/her personal information to the person responsible for processing the information, by sending an e-mail to the address provided above.
10. RIGHT OF ACCESS, RECTIFICATION AND DELETION
You can view, update, modify or request the deletion of your personal information by following the procedure set out below:
  • The user must make a request to the person responsible for processing personal data by sending an e-mail specifying the purpose of the request to the above address.
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a) SAFETY
The personal information we collect is kept in a secure environment. The people working for us are required to respect the confidentiality of your information.
To ensure the security of your personal information, we use the following measures:
  • SSL (Secure Sockets Layer) protocol
  • Access management – authorized person
  • Network monitoring software
  • Automatic backup
We are committed to maintaining a high level of confidentiality by integrating the latest technological innovations to ensure the confidentiality of your transactions. However, as no mechanism offers maximum security, there is always a degree of risk involved when using the Internet to transmit personal information.
b) CONDITIONS FOR CHANGING THE PRIVACY POLICY
This privacy policy may be consulted at any time at the address below:
cepoq.com/privacy-policy
We reserve the right to make changes to ensure compliance with applicable law.
Consequently, you are invited to consult this privacy policy regularly in order to keep up to date with the latest changes.
c) ACCEPTANCE OF THE PRIVACY POLICY
By browsing the Site, you acknowledge that you have read and understood this Privacy Policy and agree to its terms, particularly with respect to the collection and processing of your personal information and the use of cookies.
d) LEGISLATION
We undertake to comply with the legislative provisions set out in :
Act respecting the protection of personal information in the private sector, RLRQ c P-39.1; and/or
Personal Information Protection and Electronic Documents Act, LC 2000, c 5.